Clubhouse Manager 

(Seasonal full time contractual)  March - October 2026

Hourly Rate - $25 to $28 per hour 

Who We Are

York Old Mill Tennis Club is a long-standing, very successful community-based non-profit nestled in the beautiful Old Mill neighbourhood, steps from the Humber River and the TTC. We are a warm, multi-generational club with a strong recreational and competitive spirit. Our members — juniors, adults, seniors, families — love tennis, community, and the friendly atmosphere our club is known for.

Our courts are open from spring through fall and host everything from casual play to leagues, lessons, social events, and junior activities. Supported by a volunteer Board and dedicated seasonal staff, we work together to provide an exceptional club experience for all. 

What We’re Looking For

We’re searching for a Clubhouse Manager who is organized, warm, responsive, and excited to be the “hub” of the club. You’ll lead the day-to-day operations, oversee the clubhouse staff, manage member relations, and ensure the club runs smoothly from open to close.

Think of this role as the steady hand that keeps the club running , partnering closely with our Head Tennis Professional (who handles tennis instruction, programs, and player development). You take care of the operations — they bring the tennis. Together you help deliver an outstanding season.

If you love creating order, supporting a team, and making members feel welcome, this role is a perfect match. 

Operational & Administrative Leadership

• Oversee daily clubhouse operations — ensuring the club is clean, safe, secure, well-organized, and welcoming
• Manage and supervise seasonal staff: court attendants, marketing, maintenance support, and groundskeeping
• Lead hiring support, onboarding, staffscheduling, and customer-service coaching of summer staff
• Handle member inquiries, concerns, and day-to-day issues with warmth and diplomacy
• Coordinate with the Head Tennis Professional on tennis-related logistics (not programming) 
• Oversee payroll submissions, expense tracking, and basic accounting tasks alongside the Treasurer
• Use tools like CourtReserve and Google Workspace to keep things running smoothly
• Maintain facility upkeep by coordinating with groundskeeping and operations staff
• Track participation and court usage to help the Board make informed decisions 
• Provide regular updates to the Board on operations, staffing, maintenance, and member relations
• Manage small tuckshop, selling balls, drinks, snacks and other related tennis items. 

Event Coordination & Member Engagement

• Lead the logistics, promotion, and execution of club events, socials, tournaments, and community programs
• Work with the Head Pro to ensure tennis events have strong support (they bring the tennis energy; you handle the setup, schedules, and flow)
• Create a welcoming, friendly front-of-house presence — the person members know they can come to with questions
• Help increase event participation by promoting activities and building excitement through emails, CourtReserve updates, and social media
• Support a positive, inclusive, and community-centered environment across all age groups 

Who You Are

• Minimum 2 years of experience in a management, supervisory, recreation, hospitality, or club environment
• Strong people manager — comfortable supporting and coaching seasonal staff
• Excellent communicator who handles member concerns with tact, clarity, and professionalism
• Highly organized and self-directed — you enjoy building systems, improving processes, and keeping operations running smoothly
• Proficient with digital tools (CourtReserve experience is a plus; willingness to learn is essential)
• Comfortable with basic budgeting, scheduling, and reporting
• Friendly, polished, service-oriented, and community-focused 
• Experience in a member-governed or non-profit setting is an asset
• CPR/First Aid certified (or willing to obtain)
• Clear Vulnerable Sector Screening required 

Why You’ll Love Working Here

• A beautiful location — work outdoors all season in one of Toronto’s most scenic neighbourhoods 
• A key leadership role — you will shape the member experience and help the club thrive 
• A strong partnership — collaborate with a dedicated Head Tennis Professional. Summer staffand supportive Board 
• A fun, friendly community — members appreciate great service and warm interactions 
• Room to build your team — you’ll have hiring input and oversight for seasonal staff
• A role with real impact — when the club runs smoothly, everyone feels it 

What Success Looks Like

• Smooth, well-organized daily operations
• Staffwho are engaged, reliable, and providing excellent service
• Happy members who feel supported and heard
• Events that are well-run, well-promoted, and well-attended
• Positive partnership with the Head Pro — no overlap, just teamwork
• A Board that stays focused on governance while trusting you with operations

Equity & Inclusion

York Old Mill Tennis Club welcomes applicants from all backgrounds and lived experiences. We value diversity and encourage applications from all qualified candidates.

How to Apply

If this sounds like a great fit, we’d love to hear from you! Please send your résumé and a short note about why this role interests you to oxfordpartnersint@gmail.com . We will reach out to candidates selected for an interview. Thank you in advance to everyone who applies — we truly appreciate your interest in joining our community. 

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