Tournament Sanction Agreement

2025 OTA SANCTION AGREEMENT

Organizing an Ontario Tennis Association (OTA) sanctioned tournament is a great opportunity to promote your facility, attract new members to your club, stimulate community involvement and generate revenue. It is essential that Tournament Directors and the host facility/Academy comply with the sanction guidelines when hosting an event. Failure to comply will jeopardize the sanction status of any future tournaments.

All tournament directors must agree to the following conditions to ensure that their events/tournaments are sanctioned by the OTA:

Initial Requests and Communication for Sanctioned Tournaments & Events must be addressed to and approved by the Tournaments Manager: Brian Jaimes, bjaimes@tennisontario.com
ALL OUTSTANDING CLUB DUES MUST BE PAID PRIOR TO SANCTIONS BEING GRANTED.
All entries are done online through the OTA Tournament Software site. No manual entris should be accepted from the tournament site or Tournament Director.
Any outstanding entry fees must be collected by the club and Tournament Director. If the player fails to comply with the entry fee request, please email the Tournament Manager at bjaimes@tennisontario.com for assistance.
Tournament Directors must update their draws online by the end of each day for the duration of the tournament. Vr TP License is provided by the OTA.
All OTA CODE VIOLATION REPORTS and/or INCIDENT REPORTS must be summitted to the OTA within 24 hours following the completion of your event to otatournaments@tennisontario.com
ALL OTA SANCTIONED TOURNAMENTS MUST USE THE OFFCIAL BALL OF THE OTA, Pro Penn Marathon, Penn Control+ (Green dot - U10), Penn QST 60 (Orange Ball - U9), Penn QST 36 Foam (Red Ball - U8)
Proper supervision and knowledgeable tournament staff must be provided during the event (must have proper working knowledge and can enforce OTA’s Code of Conduct).
Awards and/or Trophies must be provided to Finalisrs and champions for each category.
Any exceptions to the aforementioned due to extenuating circumstances must be approved by the Tournament Manager prior to the Tournament. Otherwise, failure to adhere may result in foregoing any and/or all privileges in operating OTA sanctioned events.